Frequently asked questions

Recensa is a document assurance platform for finished Word and PDF documents. You upload a document, run a Document Check, and get a structured Issue Ledger and a Proof Report so you can decide what to fix before you sign, send, file, submit, or publish.

Document assurance is a final, structured review pass on a finished document—distinct from drafting, live editing, or signing. It organizes findings in an Issue Ledger and Proof Report so you decide what matters before the document goes out.

Yes — that's the core use. Recensa runs a final review on your finished document and flags issues worth checking before you sign, send, file, submit, or publish. It surfaces what to look at; you make the final call.

Proofreading usually targets surface grammar and spelling. Document assurance is document-level: consistency, cross-references, missing pieces, and—with supporting files—whether claims match sources you provide. You get a proof record, not just inline edits.

Recensa can flag inconsistencies, unclear or conflicting language, formatting issues, mismatched details (names, dates, amounts, cross-references), and—with supporting files—claims that do not match the sources you attach.

Yes — including names, dates, defined terms, amounts, and cross-references within the document.

It can flag likely gaps and mismatches—for example, exhibits referenced but not present. You confirm whether each flag is material.

Yes — Recensa performs formatting-aware review of headings, lists, captions, and similar structure. It is not a layout or graphic design tool.

Recensa is not legal advice, not a guarantee of correctness, not live internet fact-checking, and does not replace your final review or professional judgment.

A Document Check is a single review run over your uploaded document. It produces the Issue Ledger and Proof Report for that run.

The Issue Ledger is one merged, dispositionable list of findings—duplicates collapsed, reviewer disagreement labeled, with honest partial status when limits apply.

A Proof Report is an exportable record of what was reviewed and what was found—useful for sign-off context. It is structured proof, not a chat transcript.

Apply Fixes (source-grounded edits) generates proposed changes and corrected outputs you can inspect before you use them, mainly for Word workflows. You still verify every change — Recensa never silently rewrites your file.

No. Proof-report mode never edits your file. Apply Fixes only proposes changes you review, and Recensa produces new outputs rather than overwriting your original.

Yes — you disposition each issue and decide what to accept, ignore, or handle yourself. Nothing changes without your review.

Yes. Recensa reviews finished Word (DOCX) and PDF documents up to about 40 MB. Corrected-file outputs from Apply Fixes are Word-centric; PDF inputs run the same assurance pipeline with export paths aligned to your review.

Main documents: Word (DOCX) and PDF. Supporting files for source checks: PDF, Word (DOCX, with limited .doc support), text, and Markdown.

No. Recensa reviews text-based documents and does not perform OCR, so image-only scanned PDFs aren't supported. Upload a searchable PDF or the original Word file instead.

Recensa produces redline-style and annotated review outputs you can read alongside the Issue Ledger, but it does not generate native Word Track Changes. You apply changes in your own editor after reviewing them.

No — Recensa creates new outputs (reports, corrected copies, exports). Your original upload stays untouched.

Yes — you can export the Proof Report and other reviewed outputs. Download locally or save back to Google Drive, Dropbox, or OneDrive as new files when you connect a provider.

Yes — Recensa can flag inconsistencies, risky or unclear language, and mismatches worth reviewing in a contract. It is not legal advice, and you should rely on qualified counsel for legal judgment.

No. Recensa is document assurance, not legal advice, and it does not replace a lawyer. It helps you spot issues worth reviewing so you can decide what matters and when to consult counsel.

No. Recensa can help you prepare for and tighten a review, but it does not provide legal advice or replace professional judgment.

Yes — as finished documents Recensa can run an assurance pass on NDAs, MSAs, leases, vendor agreements, and similar files. The same non-advice limits apply.

Yes — it can flag undefined or inconsistent terms, mismatched dates or amounts, and referenced-but-absent exhibits for you to confirm.

Yes — for consistency, missing sections, and—with supporting files on Pro—alignment to a referenced SOW or brief you attach.

Finished DOCX or PDF files such as proposals, SOWs, board memos, client packets, vendor or procurement documents, and compliance packets.

Yes — a final pass for inconsistent names or dates and missing attachments before a document goes to a client.

Recensa supports review and revision of a student's own draft. Students must follow their institution's and venue's AI policies.

No. Recensa helps you review and revise your own draft while you remain the author. It is not built to write assignments for you.

No — Recensa reviews and proposes improvements to work you authored. You stay the author.

Yes — for clarity, consistency, and formatting on your own draft, within your institution's policy on acceptable AI use.

It can flag citation and formatting inconsistencies and—with supporting files—whether claims match cited sources you provide. You verify every flag.

Yes — Recensa supports revision, not authorship transfer.

Yes, as a review aid. Institutions set their own policy on acceptable use.

Supporting files are evidence you attach—PDF, Word, text, or Markdown—so reviewers can check your main document against them. Source checks are a Pro capability.

Yes, when source checks are enabled on Pro — findings can be grounded in the files you provide.

No. Recensa checks against the supporting files you provide, not the open internet. Without sources it can still flag internal inconsistencies, but it cannot verify external claims.

You still get internal-consistency review for that run. Cross-document grounding is not available without supporting files.

A single reviewer has blind spots. Multiple reviewers surface disagreement in the Issue Ledger instead of hiding it behind one polished answer.

Complementary reviewers (Claude, GPT, Gemini) cross-check the same document. Disagreements are labeled rather than averaged away.

No. Recensa improves review discipline and visibility, but it does not guarantee correctness and does not replace your final review. You make the final decision.

Yes — like any AI system, Recensa can miss issues or surface ones that don't hold up. That's why findings are presented for your review and the final decision stays with you.

Treat the Issue Ledger as a prioritized checklist. Spot-check critical items against the source document and your own judgment.

Ignore or disposition it — you decide what matters. Nothing changes in your file without your action.

See the Data security page for how uploads are processed and which AI providers are used. Only upload what you are permitted to share.

Review the current practice on the Data security and Privacy pages, which describe how your uploads and AI providers are handled.

See the Data security page for current retention and deletion handling.

See the Data security page for current deletion controls.

Anything you are not authorized to share, or that your policies or regulations prohibit. You control what you submit.

Recensa is free during beta on the Beta plan. Paid plans are currently Solo at $19/month and Pro at $49/month, with Team and Enterprise/API available by contacting us. Pricing is early-access and may change; your live limits are shown in the app.

Yes — the Beta plan is free while we refine the product, with limited monthly Document Checks in proof-report mode.

Beta (free) covers Document Checks and Proof Reports in review mode within monthly limits. Solo adds Apply Fixes (source-grounded edits) and higher limits. Pro adds supporting files for source checks plus the highest self-serve limits. Team and Enterprise/API are available by contacting us.

Apply Fixes (source-grounded edits) is available on Solo and Pro.

Supporting files and source checks are a Pro capability.

Yes — main documents are limited to about 40 MB. Page limits scale by plan (higher on Pro). Supporting files on Pro allow multiple evidence files per run. Check the app for your current limits.

Team and Enterprise/API plans are available by contacting us. Today Recensa runs on individual accounts; reach out and we'll set up team access.

Yes — run one Document Check on the Beta plan within your monthly limits.

Yes — manage your subscription from the in-app billing portal when you are on a paid plan.

ChatGPT is a general chat assistant. Recensa is a structured Document Check with a merged Issue Ledger and proof exports—a proof layer, not a transcript.

Claude and Gemini can act as reviewers inside Recensa. Recensa adds multiple reviewers, merge logic, and packaged exports on a finished file.

Grammarly polishes writing as you type. Recensa does document-level assurance on a finished file with a proof record.

Adobe helps you edit and manage PDFs. Recensa is an independent proof pass before you rely on or send the file.

DocuSign handles agreement workflow and signing. Recensa is the review and proof checkpoint before you sign or send.

Those are vertical contract-review suites. Recensa is a horizontal document assurance layer for finished DOCX and PDF, with the same non-advice limits.

It can flag language issues, but its value is document-level assurance and proof output—not grammar suggestions alone.

No — it reviews a single finished document for issues and produces a Proof Report, rather than diffing two files side by side.

Upload or import from a connected cloud drive, choose your review focus, run a Document Check, review the Issue Ledger and Proof Report, then apply fixes or export when your plan supports it.

Yes. After you connect a provider, you can import your main and supporting files from Google Drive, Dropbox, or OneDrive and save reviewed copies back as new files. Recensa doesn't manage your whole drive, overwrite originals, or edit Google Docs in place — export Google Docs to PDF or Word first.

Yes — DOCX is a first-class input and the primary target for corrected-file outputs from Apply Fixes.

Yes — run the proof pass before you sign or send. Recensa complements those tools rather than replacing them.